How to Write a Press Release Email the Media Can’t Resist!

Helping Smart Leaders Tell Better Stories (6)

Before you even start to write a press release email – STOP! Think about how the media is pressed for time. Think of all the emails you receive every day. Your “in” box has become like a Candy Crush time challenge where every email you delete feels like a victory. 

Journalists are no different. We make quick decisions to determine if your story idea email is even worthy to read. 

Reporters simply scan all the subject lines of the day and cherry-pick which press release is worthy.

How To Write A Great Subject Line for Your Press Release

Take a look at what you are up against. Depending on how the reader has set up their email in-box screen, you only have 10 words to snag them. 

Great Press Releases Start with Great Subject Lines

This is why your subject line has to be a “shiny” hook if you want media coverage.

Don’t waste those 10 words by using phrases like RE: Interview Opportunity or RE: Press Release

These headers instantly alert the media, “This is a mass mailing!!!” 

Since you didn’t care enough to personalize the email, journalists don’t feel the need to care about knowing you either.  They’ll hit DELETE!

Ready to battle back? You must think like a local journalist. Who do they care about? What matters to them?

Create a Winning Subject Line! The One Word You Should Never Forget. 

What’s the word? See if you can spot it in the examples below. The first subject line was from an email we received from a public relations firm trying to get on our talk show. The second sentence is how I would rewrite this subject line to grab the media’s interest. 

First Example: Interview Opportunity: Herring Delivery Dec. 13 from Ma Baensch Herring for Good Luck in the New Year

Do you even know what this is about? We didn’t. Inside the actual email, the pitch was about fixing holiday drinks using herring. The “delivery” was they wanted to mix up the herring cocktail in-studio.

My rewrite:  Let’s mix up a NEW & HEALTHY holiday drink recipe. We’re LOCAL. You in? 

Local television, radio, and newspapers survive on bringing their audience highlights of local companies, events, etc. 

The One Word You Must Have in a Press Release Email

If you forget to say you’re LOCAL, then you’re lost. Your email will be cast away with the national press releases sent to our dark digital trash cans.

You might think, “Well surely they’ll know our company name and realize we’re local.” Unfortunately, there are so many requests and too many new reporters who may not know of your greatness. 

Take the time to write a catchy shiny LOCAL subject line and then connect the dots to bring more coverage and customers your way! 

Don’t miss more insider information! Sign up for Katrina’s monthly video emails sent directly to your inbox! Click here to get information that will help you BUILD, BROADCAST AND PROTECT YOUR BRAND! We’ll also send you her Perfect Press Release Email Template.

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Permission to reprint articles by Katrina is hereby given to all print, broadcast and electronic media provided that the contact information at the end of each article is included in your publication. Organizations publishing articles electronically, a live, clickable link to must also be included with the body of the article. Additionally, please mail one copy of your publication to:

Katrina Cravy, Inc. 3235 Evergreen Court Richfield, Wisconsin 53076 

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